1. General Booking Rules & Restrictions

• Activity Limits: Guests may register for a maximum of one activity per person, per day. You are not required to book an activity for every day of the trip.

• Age Restrictions (Minors): Guests under 18 must be accompanied by the primary Qualifier on all activities. Guests under the age of 4 are not permitted to participate in these activities (please select "No Activity" for them on the booking form).

• Registration Deadlines: Registration officially closes at 9:00 PM on July 17, 2026 (CST). Activities may reach capacity prior to this deadline.

2. Payment & Reservation Confirmation

• Required Deposit: Your activities are not officially reserved until the ¥1,000 down payment is successfully confirmed. This deposit must be completed by 11:59 PM on July 17, 2026 (CST) to secure your requested spots.

• Reservation Authorization: Your credit card must be authorized to confirm your initial activity bookings.

• Final Payment Processing: Activities that successfully meet their minimum participation requirements will be charged between July 17th and July 27th (JST). If your payment authorization fails, your reservation may be cancelled if the payment information is not updated within the required timeframe.

• Consolidated Billing: The total cost for all selected activities across your entire party will be consolidated and billed directly to the primary Qualifier's reservation.

3. Cancellations & Date Adjustments

• Free Cancellations (Until July 17th / 12:00AM): You may cancel your selected activities free of charge up until this date using our contact form.

• Late Cancellations (After July 17th / 12:00AM): Any cancellations made after this deadline for activities that have already reached their minimum participation threshold will be subject to a 100% cancellation fee.

• Activity Date Adjustments: Activity schedules and operating details remain subject to change due to unforeseen circumstances.

4. Minimum Participation & Replacements

• Unmet Minimums: All activities require a minimum number of participants to operate. If an activity does not meet this requirement across a specific date, it will be cancelled and guests will have an oppurtunity to choose a replacement activity

• Booking Replacements (Beginning July 27th JST): Guests will be notified if any of their selected activities did not meet the minimum participation requirements. If applicable, you will be given the opportunity to choose a replacement activity for your remaining open days, limited to remaining tour availability at that time. A second activity payment will be made in that case after August 7th.

5. Final Itineraries & Unforeseen Changes

• Final Schedules: Finalized activity schedules and confirmations will be emailed to you prior to the tour. A personalized schedule containing all of your confirmed activities will also be provided upon arrival at your hotel.

• Operational Changes: Please note that activities, schedules, guides, locations, and availability remain subject to change due to weather, operational requirements, supplier availability, transportation issues, or other unforeseen circumstances.

6. Privacy Consent

• Data Collection & Use: By submitting your booking, you consent to the collection and use of your personal information (including name, email address, phone number, dietary restrictions, and activity details) solely for purposes directly related to activity registration, payment processing, tour operations, and event communication.

• Third-Party Sharing: Your information will only be shared where operationally necessary with relevant service providers, guides, activity operators, and payment processors directly related to the management and operation of the tour program.